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Satisfactory Academic Progress (SAP) Advising Support & Requirements

DEADLINES Spring 2018 


February 8, 2018


March 6, 2018

Satisfactory Academic Progress (SAP) is the policy set forth by the University to ensure students are making progress towards their degree.  To view the SAP policy refer to the Undergraduate Catalog.

Students who are on SAP Warning or Probation are required to complete the following:  

  1.  Prior to, or at the start of the next term, meet with an assigned Academic Advocate. The goals of this meeting are to:
  • Review previous courses and discuss upcoming course changes, retakes, and/or additions.
  • Explain SAP requirements, deadlines, and steps.  
  • Identify academic and life factors that led to not meeting SAP standards.
  • Create a Plan of Assistance to address on-going needs/concerns.
  • Determine referral needs and meeting expectations.

2.  Meet with the Faculty Advisor to discuss the Plan of Assistance and to obtain written comments and suggestions.

3.Turn in the Plan of Assistance, by the specified deadline, to the Gage Center.  Plans can be placed directly in the wooden box, behind the Gage Center main desk, labeled “Tutor Info & Plan of Assistance”.

4.  Continue meeting with the Academic Advocate and follow all other recommendations as listed on the Plan of Assistance.  Academic Advocates are prepared to support the student wholisitically, recognizing the academic and life factors that impact a student’s academic progress.

5.  Obtain course progress reports for all courses by the specified deadline.  For a list of approved reports, refer to the Satisfactory Academic Progress FAQs.  

A SAP Warning/Probation hold has been placed on the student’s record which prevents registration. Once the above requirements have been met, and the student is making satisfactory academic progress, the student’s hold may be removed to allow for registration.  

    • The hold will remain for any student who does not complete these steps or is unable to demonstrate satisfactory academic progress.
    • Students on SAP Probation will have their holds reviewed by the Probation Committee.  


SAP Frequently Asked Questions:

Why am I on SAP Warning/Probation?

A student is placed on SAP Warning or Probation when the student’s cumulative grade point average (GPA) falls below a 2.0 and/or cumulative credit completion rate falls below 66.67% of the attempted credits. The SAP policy is designed to ensure students are making progress towards their degree. For a complete list of standards, see the Undergraduate Catalog.

How will these requirements help me as a student?

The goal of the requirements are to help students identify any challenges/barriers and to discuss and create a Plan of Assistance to help address those needs. In doing such, students are more likely to succeed academically and to continue to progress towards completion of their degree.

How do I check my grades?

Students can check their grades by signing on to AugNet and referring to the “Transcript (Grades)” tab under “Records and Registration”.

Can I be on SAP for both my cumulative GPA and cumulative completion rate?

Yes.  You can be on SAP if either (or both) your cumulative GPA or cumulative completion rate fall below the standards.  Work with your Academic Advocate to understand these standards.

How could the credit completion rate requirement impact my choice to withdraw from a course or to change to a pass/no pass grading structure?

Students who are on SAP Warning or Probation should work closely with their Academic Advocate and Faculty Advisor to monitor course progress and make appropriate changes to their course load with these considerations in mind.  Students should discuss any withdraw or pass/no pass considerations with these individuals, before making any changes, while keeping in mind the University’s withdrawal policy and deadlines.

Previously, I needed to connect with Student Financial Services when on probation.  What must I do now to ensure my financial aid is in place, and I am fulfilling my requirements?

Students should “Track their Financial Aid” through the Augnet Records and Registration Portal to review any documents that may be necessary to receive financial aid.

Why do I have a SAP Warning/Probation hold? When will it be removed?

Students who are on SAP Warning or Probation receive a SAP Warning/Probation hold. This hold prevents you from registering for classes until it is removed. The hold ensures you:

  • speak with your Academic Advocate;
  • are monitoring your progress;
  • use available resources proven to support academic progress; and
  • complete all SAP requirements as defined above.

This hold will be removed once you have completed your requirements and have demonstrated you are making satisfactory academic progress through required course progress reports.

Who is my Academic Advocate?

An Academic Advocate is a specialist/adviser from the Academic Skills Office, CLASS, or TRiO/Student Support Services.  (Rochester students will meet with the Rochester staff advisor.) These individuals are trained to help:

  • Identify student strengths and potential barriers;
  • Teach and model academic and life strategies;
  • Assist in defining student academic goals;
  • Problem solve potential concerns;
  • Monitor progress and adjust needs/advise accordingly, and
  • Determine and provide appropriate referrals.  

Students who are already working with one of these offices, will meet with that adviser/specialist as their Academic Advocate. Students who are not already working with one of these offices, will be assigned an advocate through the Academic Skills Office. Contact the Academic Skills Office with questions.

When should I contact my Academic Advocate?

As soon as possible. Students should contact the Academic Skills Office at 612-330-1291 or with questions regarding their Academic Advocate.

What is an academic course progress report?

An academic course progress report is feedback from the professor indicating a student’s progress in a course. Approved reports include:

  • An email from the professor;
  • A signed, written progress report from the professor; and/or
  • Documentation from a progress reporting system available through the University (e.g. Moodle, alerts).

Students are required to provide to their Academic Advocate an academic course progress report for each of their courses. The feedback may include:

  • Current course grade;
  • Attendance/participation;
  • A breakdown of course progress by tests, papers, assignments, etc.;
  • Any late work; and/or
  • General comments or recommendations.

What if my professor does not respond to my request for academic course progress?

Students are encouraged to use email to document their communication with their professor and to demonstrate their effort.

What is the Probation Committee?

The Probation Committee is comprised of representatives from several different departments. The Committee’s purpose is to review any student on SAP Probation to determine if:

  • The Plan of Assistance has been completed;
  • Satisfactory academic progress is being made;
  • The Warning/Probation hold should be removed; and/or
  • Other action should be taken.

The Committee will convene after the course progress deadline, but before the start of registration, and students on SAP Probation will be notified by email of the Committee’s decision.  

What are the term GPA and term credit completion rate requirements?

Students who are on SAP Warning or Probation must complete that term with a minimum of a 2.25 term GPA and a minimum of 66.67% term completion rate.

When will my academic status be reviewed so I can be removed from SAP Warning/Probation?

At the end of the next semester attempted, once all final grades have been posted, the Registrar will conduct another review.  Students meeting cumulative standards will be removed from SAP Warning/Probation.  If cumulative standards are not met, the student’s term GPA and credit completion rate will be evaluated. Students earning a minimum of a 2.25 term GPA and 66.67% term credit completion rate and completing all other requirements as outlined above will remain on Probation. If cumulative and term standards are not met, students will be Suspended. For a complete list of standards, see the Undergraduate Catalog.

What if I left the University on SAP and want to readmit?

Students who left the University on SAP Warning, Probation, or Suspension can review our Readmission Policy in the Undergraduate Catalog. The Application for Readmission can be found at