Probation Advising

Fall 2014 Probation Deadlines:

Friday, October 3rd – Plan of Assistance due

all 3 sections completed and returned to Gage Center

Friday, October 31st – Progress reports from all courses

email your Academic Advocate or bring to Gage Center

As a student on probation, you are required to meet with an approved Academic Advocate (AA). AAs are trained to help you identify factors that may have led to your probationary status.  At the start of the next term you attend, you will meet regularly with your Academic Advocate and complete the steps outlined below by the stated deadlines. A probation hold has been placed on your college record/account which prevents registration until the following steps have been completed. Once the steps are completed and academic progress in courses is verified, your hold will be lifted and you will be allowed to register.  Depending on whether this is your first time on probation or not, please read on each of these topics.  Note:  DEADLINES for completing probation requirements (turning in your Plan of Assistance and Progress Reports are listed above in the grey box.

  • Students Placed on Probation
  • Students Continued on Probation or Returned to Probation
  • Probation FAQs

Students on Academic Probation must:

  • Meet with an approved Academic Advocate to complete a “Plan of Assistance.” Plan of Assistance action steps include:
    • Meet with an Academic Advocate;
    • Meet with a Financial Aid Counselor; and
    • Meet with your Faculty/Staff advisor
  • Deliver completed Plans, with all required signatures, by specified deadline to The Gage Center Reception in Lindell Library (2nd floor)
  • Demonstrate academic progress
    • Provide progress reports, for each of your courses, by specified deadline.

Follow through with Plan of Assistance recommendations and requirements.

The probation hold will remain for any student who does not complete these steps or is unable to demonstrate satisfactory academic progress in his/her courses.

Students who miss more than two consecutive appointments with the Academic Advocate (coach/adviser/specialist) will be dropped from the schedule. You may be notified by your advocate, but it will be your responsibility to reschedule and resume meetings.


Students who are “Continued on Probation,” OR “Returned to Probation”:

  • Meet with their approved Academic Advocate and complete a new “Plan of Assistance” by specified deadline. Plan of Assistance action steps include:
    • Meet with an Academic Advocate;
    • Meet with a Financial Aid Counselor; and
    • Meet with your Faculty/Staff advisor
  • Note: your new Plan of Assistance will need to be reviewed by financial aid and your faculty/staff advisors as a result of financial aid and course changes.
  • Deliver completed Plans, with all required signatures, by specified deadline to The Gage Center Reception in Lindell Library (2nd floor).
  • Demonstrate academic progress
    • Provide progress reports, for each of your courses, by specified deadline.
  • Follow through with Plan of Assistance recommendations and requirements. Additional requirements may include, but are not limited to:
    • Pre-emptive tutoring/mentoring;
    • Dean’s Office/ResLife check-in;
    • Professor check-ins;
    • Student Ethnic Director check-ins;
    • Follow up with athletic coach; and/or
    • Other requirements as deemed appropriate.
  • All “returned to probation” or “continued on probation” students will be reviewed by the Academic Probation Committee, to determine if the probation hold can be removed. The completed “Plan of Assistance”, course progress reports, and student follow through will be evaluated as part of the Committee’s decision.Students who miss more than two consecutive appointments with the Academic Advocate (coach/adviser/specialist) will be dropped from the schedule. You may be notified by your advocate, but it will be your responsibility to reschedule and resume meetings.

Frequently Asked Questions:

Why am I on probation?

Academic probation is designed to ensure that students focus on their academic performance when it is below the level required to attain a degree. As such, a student is placed on probation when his/her cumulative grade point average (GPA) falls below a 2.0. Students may also be placed on probation when their academic performance declines quickly. For example, if a student earns several 0.0s or No Pass grades in a term/s.

  • To check your grades, refer to the “Transcript (Grades)” tab under AugNet “Records and Registration”.
  • For a description of probation and dismissal procedures, refer to the “Academic Progress, Probation, and Dismissal” section of the Augsburg College Catalog

Is academic probation the same as Satisfactory Academic Progress (SAP)?

  • No.
  • Federal regulations require that students who receive federal financial aid meet Satisfactory Academic Progress standards toward the completion of their degree.
  • If a student currently receives financial aid, Satisfactory Academic Progress (sometimes known as Financial Aid Warning/Probation) monitors a student’s academic progress.
  • A student is placed on SAP for one of the following reasons:
    • He/she did not earn at least a 2.0 cumulative GPA;
    • He/she did not earn at least 67% of the credits attempted; or
    • He/she did not meet both the GPA and credits attempted criteria.

Can I be on both academic probation and SAP?

  • Yes.
  • If you currently receive any federal financial aid, and you earn below a 2.0 cumulative GPA, you will be on academic probation and SAP.
  • As part of the Plan of Assistance, students are required to meet with a financial aid counselor.

Why do I have a probation hold?

  • Students who are placed on academic probation, returned to probation, continued on probation, or readmitted on probation receive an Academic Skills probation hold.
  • This hold prevents you from registering for classes until it is removed.
  • The hold ensures you:
    • Speak with an Academic Advocate;
    • Make academic progress; and
    • Complete all probation requirements.

Who is my Academic Advocate?

  • An Academic Advocate is a specialist/adviser from the Academic Skills Office, CLASS, TRiO/Student Support Services or AFA/WEC.
  • If you currently work with one of these programs, you will meet with that adviser/specialist as your Academic Advocate.
  • If you do not currently work with one of the above-listed programs, a coach from the Academic Skills Office typically will serve as your academic advocate.
  • Contact the Academic Skills Office at 612-330-1291 with questions.

When should I contact my Academic Advocate?

  • As soon as possible.
  • Students on probation are required to speak with their Academic Advocate and complete their Plan of Assistance by the specified deadline. For a list of probation term deadlines, please refer to the top of this page.
  • To get the most from your meetings, and to determine if course changes are necessary, students should speak with their Academic Advocate as early into the term as possible.
  • If you are unsure about who or how to connect with your Advocate, contact the Academic Skills Office at 612-330-1291.

What is a course progress report?

A course progress report is feedback from the professor indicating your progress in a course. The feedback may be provided in the form of a written response, email from the professor, or other progress reporting systems available through the College. Students are required to provide a course progress report for each of their courses. The feedback may include:

  • Current course grade;
  • Attendance/participation;
  • A breakdown of course progress by tests, papers, assignments, etc.;
  • Any late work; and/or
  • General comments or recommendations.

What if my instructor does not respond to my request for course progress?

  • Students can follow up with their instructors via email to demonstrate their effort.

What is the Probation Committee?

  • The Probation Committee is comprised of representatives from several different departments. The Committee’s purpose is to evaluate individual student progress each term to determine if:
    • Academic progress is being made;
    • The probation hold should be removed;
    • Other action should be taken; and/or
    • The student should be continued on probation.

What does it mean to be “readmitted on probation”?

  • When a student returns to Augsburg, the student’s previous grades are used to calculate the student’s cumulative GPA.
  • While these grades may be from the past, they are still used to determine the student’s eligibility for graduation.
  • If a student left the college with a cumulative GPA of less than a 2.0, he/she will be readmitted on academic probation and will need to follow through with the probation requirements.
  • When evaluating a file, the student’s Academic Advocate and the probation committee may take into account the student’s personal history with the College, as well as successful college-level coursework completed outside of the college.

**Note: Students who miss two consecutive appointments will have their appointments removed from the Coach’s regular meeting schedule. Future meetings will be rescheduled based on the Coach’s availability. A student’s lack of attendance does not waive the meeting requirement for the GST 001 CAP Seminar or for Probation advising.**