Academic Skills Office - Information for Students on Probation

Requirement Deadlines:

Fall Semester/Trimester (Day and WEC/AFA)

Wednesday, October 5, 2011: Plans completed (3 steps) and returned to specified office.*
Tuesday, November 1, 2011: Course progress reports due.**

Winter Trimester (WEC/AFA only)

Tuesday, January 24, 2012: Plans completed (3 steps) and returned to specified office.*
Tuesday, February 7, 2012: Course progress reports due.**

Spring Semester (Day only)

Tuesday, February 14, 2012: Plans completed (3 steps) and returned to specified office.
Wednesday, March 14, 2102: Course progress reports due.

Spring Trimester (WEC/AFA only)

As a student on probation, you are required to meet with an approved Academic Advocate and complete the steps outlined below by the stated deadline. An academic skills probation hold has been placed on your college record which prevents registration until the following steps have been completed.

Students placed on Probation
Students Continued on Probation, Returned to Probation, or Readmitted on Probation
FAQs

Students on Academic Probation must:

Meet with an approved Academic Advocate to complete a "Plan of Assistance." Plan of Assistance action steps include:
- Meet with an Academic Advocate;
- Meet with a financial aid counselor; and
- Meet with your faculty/staff advisor
Deliver completed Plans, with all required signatures, by specified deadline to:
- Day Students - the Academic Skills Office (SCI 110)
- AFA/WEC Students – the Augsburg For Adults Office (OGC 115)
Demonstrate academic progress
- Provide progress reports, for each of your courses, by specified deadline.

Follow through with Plan of Assistance recommendations and requirements.

The Academic Skills probation hold will remain for any student who does not complete these steps or is unable to demonstrate satisfactory progress in his/her courses as defined by the College.

Students who are “Continued on Probation,” “Returned to Probation,” or “Readmitted on Probation” must:

Meet with their approved Academic Advocate and complete a new “Plan of Assistance” by specified deadline. Plan of Assistance action steps include:
- Meet with an Academic Advocate;
- Meet with a financial aid counselor; and
- Meet with your faculty/staff advisor
Your new Plan of Assistance will need to be reviewed by financial aid and your faculty/staff advisors as a result of necessary aid and course changes.
Deliver completed Plans, with all required signatures, by specified deadline to:
- Day Students - the Academic Skills Office (SCI 110)
- AFA/WEC Students – the Augsburg For Adults Office (OGC 115)
Demonstrate academic progress
- Provide progress reports, for each of your courses, by specified deadline.
Follow through with Plan of Assistance recommendations and requirements.
- Additional requirements may include, but are not limited to:
- Pre-emptive tutoring/mentoring;
- Dean’s office/residence life check in;
- Professor check ins;
- Student ethnic director check ins;
- Follow up with athletic coach; and/or
- Other requirements as deemed appropriate.
All “returned to probation”, “continued on probation”, and “readmitted on probation” students will be reviewed by the Probation Committee to determine if the Academic Skills probation hold can be removed.
- The completed “Plan of Assistance”, course progress reports, and student follow through will be evaluated as part of the committee’s decision.

Frequently Asked Questions:

Why am I on probation?

A student is placed on probation when his/her cumulative grade point average (GPA) falls below a 2.0 and/or excessive 0.0 or No Pass grades are earned in a term.
- To check your grades, refer to the “Transcript (Grades)” tab under AugNet “Records and Registration”.
For a description of probation and dismissal procedures, refer to the “Academic Progress, Probation, and Dismissal” section of the Augsburg College Catalog

Is academic probation the same as Satisfactory Academic Progress (SAP)?

No.
Federal regulations require that students who receive financial aid meet Satisfactory Academic Progress standards toward the completion of their degree.
If a student currently receives financial aid, Satisfactory Academic Progress (sometimes known as Financial Aid Warning/Probation) monitors a student’s academic progress.
A student is placed on SAP for one of the following reasons:
- He/she did not earn at least a 2.0 cumulative GPA;
- He/she did not earn at least 67% of the credits attempted; or
- He/she did not meet both the GPA and credits attempted criteria.

Can I be on both academic probation and SAP?

Yes.
If you currently receive any financial aid, and you earn below a 2.0 cumulative GPA, you will be on academic probation and SAP.
As part of the Plan of Assistance, students are required to meet with a financial aed counselor.

Why do I have a probation hold?

Students who are placed on academic probation, returned to probation, continued on probation, or readmitted on probation receive an Academic Skills probation hold.
This hold prevents you from registering for classes until it is removed.
The hold ensures you:
- Speak with an Academic Advocate;
- Make academic progress; and
- Complete all probation requirements.

Who is my Academic Advocate?

An Academic Advocate is a specialist/advisor from the Academic Skills office, the Access Center, CLASS, TRiO/Student Support Services or AFA/WEC.
If you currently work with one of these programs, you will meet with that advisor/specialist as your Academic Advocate.
If you do not currently work with one of the above-listed programs, a coach from the Academic Skills office will typically serve as your academic advocate. All AFA/WEC students will work with an Augsburg for Adults staff member.
Contact the Academic Skills Office at 612-330-1291 with questions.

When should I contact my Academic Advocate?

As soon as possible.
Students on probation are required to speak with their advocate and complete their Plan of Assistance by the specified deadline.
To get the most from your meetings, and to determine if course changes are necessary, students should speak with their Academic Advocate as early into the term as possible.

What is a course progress report?

A course progress report is feedback from the professor indicating your progress in a course.
- o The feedback may be provided in the form of a written response, email from the professor, or other progress reporting systems available through the College.
Students are required to provide a course progress report for each of their courses. The feedback may include:
Current course grade;
Attendance/participation;
A breakdown of course progress by tests, papers, assignments, etc.;
Any late work; and/or
General comments or recommendations.

What if my instructor does not respond to my request for course progress?

Students can follow up with their instructors via email (and copy their Academic Advocate) to demonstrate their effort.

What is the Probation Committee?

The probation committee is comprised of representatives from several different departments. The committee’s purpose is to evaluate individual student progress each term to determine if:
- Academic progress is being made;
- The probation hold should be removed;
- Other action should be taken; and/or
- The student should be continued on probation.

What does it mean to be “readmitted on probation”?

Whenever a student returns to Augsburg, the students’ previous grades are used to calculate the student’s cumulative GPA.
While these grades may be from the past, they are still used to determine the student’s eligibility for graduation.
If a student left the college with a cumulative GPA of less than a 2.0, he or she will be placed on academic probation and will need to follow through with the probation requirements.
When evaluating your file, the student’s Academic Advocate and the probation committee may take into account the student’s personal history with the College, as well as successful college-level coursework completed outside of the college.