How Instructors are Notified about a Student Disability
It is a student’s decision and responsibility to disclose a disability to a member of the Augsburg community, but academic accommodations will not be provided through the disability services offices without the instructor having been notified.
Beginning this spring semester, you will experience some changes to the ways you are notified about disability-related accommodations and the method by which you complete requests for testing in the Groves Lab. These changes will result in you knowing about student accommodation requests earlier in the term and will decrease the number of on-line forms you need to complete to implement testing accommodations. The changes are as follows:
Receiving Accommodation Letters
· Disability Specialists will email you the letters notifying you of a student’s approved accommodations and the email will be copied to the student. Though you will now be receiving these letters directly from CLASS, we still strongly encourage students to meet with their professors to discuss their needs in your courses.
· If exam accommodations have been approved for a student, the notification letter you receive will have a link to a form or testing contract you will complete to let us know how the test will be received, what materials are allowed during testing, and how tests should be returned to you when finished. You will only need to complete one testing contract per course, even if there are multiple students with disabilities and multiple exams in the course.
· Each time a student requests an exam in the Groves Lab, you will receive an email with a link for uploading the exam. If you prefer, you may still drop off exams or email them to firstname.lastname@example.org. We will no longer be picking up exams from departments.
· It will be important for you to complete the testing contract as soon as possible after you receive the accommodation notification email.
Please do not hesitate to contact the CLASS Office if you have any questions about how this new process will work. We appreciate the ways you partner with us to provide equal opportunities for Augsburg students with disabilities.
Taking Tests in the Groves Lab (CLASS)
Professors can email the exam to email@example.com, deliver the exam themselves to CLASS staff in Lindell 216, or upload the exam from the link in the exam request email.
On the day of the test, students come to the Groves Accommodations Lab (Lindell 216) instead of going to the classroom (unless the instructor indicates that the student needs to attend part of the class period).
If a student is caught violating the college-wide academic honesty policies, testing is stopped immediately, and the instructor is notified of the circumstances. Students leave books, notes, book bags, phones, and purses outside of the testing rooms unless the instructor indicates on the Proctor Request form that the student may use certain items during the test. Proctors check on the students periodically during testing. Usually students complete each test in one block of time; however, short breaks are allowed under the proctor’s supervision.
If necessary, students may ask the instructor’s permission to schedule a test earlier or later in the day in order to allow time to finish the test without conflicting with another class.
Tests are returned to the instructor’s office (unless the professor prefers to pick them up in the lab) in a sealed envelope with the CLASS Office stamp across the seal. Tests are not returned through campus mail, but we can mail them to a home address or scan them into an email. Included in this envelope are: the test, any scratch paper used, “Agreement for Taking an Exam with Accommodations” form, and a copy of the Proctor Report form.
Students may present a Professor Letter indicating that they are eligible to receive copies of another student’s lecture notes. Sometimes we have already identified a notetaker for a course, or students prefer to select their own notetakers, but please offer to help students arrange a notetaker. Some students will give you a sign-up sheet to hand around, but an announcement can also be made or an email sent to the class soliciting volunteers. Please consider the confidentiality of the student at all times and do not disclose the name of the student to the entire class when making notetaker announcements. Please have Notetakers contact the Accommodations team in Lindell 216 for instructions. More about helping students find notetakers.
Textbooks in Alternative Formats
Some students are eligible to receive alternative-format versions of their textbooks. Because of the time involved in acquiring books in alternative formats and scanning books, we ask instructors to select classroom texts as early as possible before the start of the term and to make any handouts available as soon as possible.