Private College Scholars at the Capitol - Sample Letter
Date
Honorable (Jane Doe) or Honorable (Jane Doe)
Minnesota Senate Minnesota House of Representatives
Address Address
Saint Paul, MN 55155 Saint Paul, MN 55155
Dear Senator (Doe)
Dear Representative (Doe)
I am pleased to inform you that I have been selected to participate in the fourth annual Minnesota Private Colleges Scholars at the Capitol. This event is coordinated by representatives of Minnesota's private colleges and universities to showcase faculty-mentored undergraduate research, scholarship and creative activity.
My poster will be displayed in the Capitol Rotunda from 10 a.m. to 1 p.m. on February 19, 2008. I am a (freshman, sophomore, junior, or senior) at (college) in the Department of (insert department name). The title of my project is (insert project title). My faculty advisor is Dr. (advisor's name).
As the (Representative/Senator) from my hometown (use university if you are an out-of-state student), I would like to invite you and members of your staff to visit me and review my research. I will stop by your office early in the morning to deliver a copy of the abstract booklet prior to you attending the poster session.
I look forward to discussing my research with you at the poster session and hope that you might find time to meet with me in your office. You may contact me at (student mailing address). Should you prefer to send me an e-mail or call, I can be reached at (student's e-mail address) or (student's telephone number).
I look forward to hearing from you.
Sincerely,
Your Name
e-mail address
phone number
