Meeting Minutes
04/29/2003
Minutes of the Team meeting held on 04/29/03 from 5:40 to 6:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Reviewed Kin's final presentation
Discussed project notebook contents
Work Items:
Bill will send last Gantt pdf and the final MS Project file to Heather to include on Web site.
Heather will zip website and provide to Prof. Schwalbe for inclusion on her web site.
Bill will draft a reply to Prof. Schwalbe. Corrections to her latest appendix
Table D-3 should be replaced by the Top 10 Website table in the Supplemental report
Process group and Knowledge are references are swapped on page 4
We are OK with our name references as written. No need to include company reference name.
Send our mailing addresses for the book delivery.
Confirm that Heather will ZIP the web site and send to her.
We would like to go first for the project final presentation. We will us a conference call number so all will participate, Kin will lead.
Heather will print the project notebook when complete.
Bill will create an estimated vs. actual hours worked chart to be included in the project notebook.
Roy will add a closeout section to the project notebook. This will include Prof. Schwalbe's approval of the project deliverables.
Heather will fix the project web site to say 'an' engineering manager instead 'a' engineering manager in Bill's bio.
Bill will do the minutes.
Next meeting: Project Presentation Tuesday 05/05/03. Roy, Bill and Heather will meet at the college. Kin will conference Rochester into the classroom. Phone number (507) 280-2842.
04/22/2003
Minutes of the Team meeting held on 04/22/03 from 5:40 to 6:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Reviewed Kin's first draft final presentation
Discussed project notebook
Work Items:
Bill to schedule a close-out meeting with Prof. Schwalbe
Heather to capture information for project notebook
Bill and Roy to work on 4-5 pg paper
Kin to put together final presentation
Next meeting: Weekly status at 5:40 pm Tuesday 04/29/03. Roy, Bill and Heather will meet at the college. Kin will call in. Phone number (507) 280-2842.
04/15/2003
Minutes of the Team meeting held on 04/15/03 from 5:40 to 6:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Updated project file with completed tasks and effort.
Discussed project notebook and final presentation and assigned ownership to items.
Work Items:
Bill to put together an outline of the final project.
Kin to put together a first draft of the final presentation.
Lesson's learned due to Kin by next Tuesday.
We will review draft final presentation next Tues.
Heather to update team website with pictures.
Next meeting: Weekly status at 5:40 pm Tuesday 04/22/03. Roy, Bill and Heather will meet at the college. Kin will call in. Phone number (507) 280-2842.
04/01/2003
Minutes of the Team meeting held on 04/01/03 from 5:30 to 6:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Discussed how to analyze the template list for the final report. We will list web templates not in App D in a format similar to the App D table.
Updated project file with completed tasks and effort.
Discussed outline of special topics report.
Work Items:
Kin to review the top 10 websites and remove any templates that are already covered in App D.
Bill will assign templates per Knowledge Area and process group to Heather, Bill and Kin.
Roy will provide feedback on the web site names in App D to Professor Schwalbe. Suggest listing top 10 web sites.
Next meeting: Weekly status at 5:30 pm Tuesday 04/08/03. Roy, Bill and Heather will meet at the college. Kin will call in. Phone number (507) 280-2842.
03/26/2003
Minutes of the Team meeting held on 03/26/03 from 3:00 to 4:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, Kinwai Chan and Professor Schwalbe.
Topics discussed:
We reviewed the Preliminary Report with Professor Schwalbe.
Since we found more templates during the initial search than we originally expected, we will be revising our project plan to focus on these items:
Qualitative analysis of websites. List the top 10 websites found from our template evaluation.
Evaluate the templates from those websites to find the best template for each process. We will not be evaluating templates for processes which Prof. Schwalbe has listed in Appendix C of the 3rd Edition of the textbook.
Work Items:
Heather to convert preliminary report to html and post to team web site.
Bill will create EV and Milestone charts for the status report.
Bill will update the project plan and resend to the team.
Heather will evaluate the top 10 websites and send results to team.
Roy will work on status report #2.
Next meeting: Weekly status at 5:45pm Tuesday 04/01/03. Roy, Bill and Heather will meet at the college. Phone number to be provided to Kin.
03/20/2003
Minutes of the Team meeting held on 03/20/03 from 2:00 to 3:00 pm.
Attendees: Bill Hunt, Heather Fox and Roy Musselman. Kin was not available due to work conflicts.
Topics discussed:
We reviewed the consolidated list sent by Kin.
Bill showed a summary table of the number of templates per knowledge area and process group. There were several corrections that needed to be made to this list. Heather agreed to make the corrections and resend the list. She plans to have that done by the end of Thursday. Changes include:
Work Items:
Heather to make corrections to template list and resend by end of the day, Thursday.
Bill will create a summary table and chart of the number of templates per process. He will imbed that into a Word doc and send to Roy by Friday morning.
Roy created an outline of the report. Bill will sort the templates according to the outline, imbed into a work document and send to Roy by Friday morning.
Roy will have the report ready to send out for our team review by Monday.
Bill will set up a meeting with Prof. Schwalbe for Wednesday to go over the report.
Next meeting: Wednesday (time undetermined) to review report with Professor Schwalbe.
03/11/2003
Minutes of the Team meeting held on 03/11/03 from 5:45 to 6:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Reviewed Milestones - Mid-project sponsor report will be 3/24 instead of 3/17.
Updated completed tasks with actual effort.
Discussions on Template site evaluation resulted in updates to the Knowledge Area/Process Group mappings.
Work Items:
Team to complete template evaluations by Friday and send to Kin. Use the updated Knowledge Area/Process Group Spreadsheet.
Kin to consolidate template evaluations after all are received.
Next meeting: Undetermined because of Spring Break. Bill will schedule a time during the week.
03/04/2003
Minutes of the Team meeting held on 03/04/03 from 5:30 to 6:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Reviewed Milestones - Bill to checkpoint on date for mid-project sponsor report.
Updated completed tasks with actual effort.
Discussions on Web site evaluation - Roy is consolidating results.
Template evaluation form - Kin to add company name, company URL, template URL and template name. Type refers to industry.
Work Items:
Roy to consolidate web sites and assign to team members by Friday.
Kin to update template evaluation form by Friday.
Next meeting: Weekly status at 5:45pm Tuesday 03/11/03. Conf room: 030-3/A301. Same phone number.
02/20/2003
Minutes of the Team meeting held on 02/20/03 from 3:00 to 4:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Gantt Chart:
Reviewed durations, start dates and assignments on Gantt chart.
Work Items:
Bill to make minor updates to Gantt chart and redistribute Friday, 2/21.
Review and respond to the project plan by next Tuesday.
Next meeting: No team status meeting next Tuesday due to exam. Meeting time will be arranged for later next week.
02/18/2003
Minutes of the Team meeting held on 02/18/03 from 5:45 to 6:10 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Status Report - Proposed Dates:
3/17 - Progress Check Meeting with Sponsor
3/24 - Report for Author First version (focusing on web sites only)
4/14 - Report for final version (focusing on literature, text, our own designs and additional web)
Gantt Chart:
Made updates to Gantt chart. Added time for a secondary web site review, literature search, text book search and creating our own templates.
Work Items:
Review Assignments, duration, dependencies and start dates on Gantt chart for next meeting.
Next meeting: Status at 3:00pm Thursday 02/20/03. Conf room: Bill to arrange conf. room and phone.
02/13/2003
Minutes of the Team meeting held on 02/13/03 from 4:00 to 5:30 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Charter:
Bill provided the latest version of the project charter which had been revised based on an exchange between Bill and our sponsor, Kathy Schwalbe. Modifications were reviewed and approved.Scope
Scope Statement:
Bill had previously distributed the scope statement. It was reviewed, slightly revised, and approved.
Team Contract:
Heather had previously distributed the team contract. It was reviewed, slightly modified, and approved. The overlap between the Team Contract and the Communications Plan document was discussed.
Communication Plan:
Kin had previously distributed the Communication Plan. It was reviewed and approved. Regular weekly status meetings are to be held at 5:45pm on Tuesdays before class time. Other meetings are to be held as needed.
Work Items:
Final versions of the above documents are to be sent to Bill and Heather no later that 5:00 pm on Monday to be ready for the status report on Tuesday.
The rest of the meeting was spent jointly developing the Execution section of the Work Breakdown Structure. Heather took notes and Bill will distribute a formal copy.
Next meeting: Weekly status at 5:45pm Tuesday 02/18/03. Conf room: 030-3/A301. Same phone number.
02/11/2003
Minutes of the Team Kickoff meeting held on 02/11/03 from 5:30 - 6:00 pm and 8:30 - 9:00 pm.
Attendees: Bill Hunt, Heather Fox, Roy Musselman, and Kinwai Chan via phone.
Topics discussed:
Team / Assignments:
Brief introduction of all team members.
Set assignments to prepare for the first status report.
Bill will do charter, scope, and preliminary Gantt. He will present at class on 2/18.
Roy will provide the organizational breakdown structure.
Heather will create team contract and get web site going.
Kin will create communications management plan.
We will jointly create the WBS.
Charter Statement:
We discussed a preliminary charter statement. The charter was clarified by talking directly to our sponsor, Prof. Schwalbe.
Work Items:
Draft versions of the above documents are to be sent to all team members no later that 3:00 pm on Thursday 2/13. We will review and approve these documents at the Thursday meeting as well as create the WBS.
Next meeting: 4:00pm Thursday 02/13/03. Conf room: 030-3/A301. Same phone number.
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