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Satisfactory Academic Progress (SAP) Advising Support & Requirements


Fall 2019 


October 4, 2019


November 1, 2019

Satisfactory Academic Progress (SAP) is the policy set forth by the University to ensure students are making progress towards their degree.  To view the SAP policy refer to the Undergraduate Catalog.

Students who are on SAP Probation (aka Academic Probation) are required to complete the following:  

  1. Prior to, or at the start of the next term, meet with an assigned Academic Advisor. The goals of this meeting are to:
  • Review previous courses and discuss upcoming course changes, retakes, and/or additions.
  • Explain SAP requirements, deadlines, and steps.  
  • Identify academic and life factors that led to not meeting SAP standards.
  • Create a SAP Plan to address on-going needs/concerns.
  • Determine referral needs and meeting expectations.

2.Turn in the SAP Plan, by the specified deadline, to the Gage Center.  Plans can be placed directly in the wooden box, behind the Gage Center main desk, labeled “Tutor Info & Plan of Assistance”.

  1.  Continue meeting with the Academic Advisor and follow all other recommendations as listed on the Plan of Assistance.  Academic Advisor are prepared to support the student holistically, recognizing the academic and life factors that impact a student’s academic progress.
  2.  Obtain course progress reports for all courses by the specified deadline.  For a list of approved reports, refer to the Satisfactory Academic Progress FAQs.  

A SAP Probation hold has been placed on the student’s record which prevents registration. Once the above requirements have been met, and the student is making satisfactory academic progress, the student’s hold may be removed to allow for registration.  

  • The hold will remain for any student who does not complete these steps or is unable to demonstrate satisfactory academic progress.  


SAP Frequently Asked Questions:

Why am I on SAP Probation?

A student is placed on SAP Probation when the student’s cumulative grade point average (GPA) falls below a 2.0 and/or cumulative credit completion rate falls below 66.67% of the attempted credits.

How will these requirements help me as a student?

The goal of the requirements are to help students identify any challenges/barriers and to discuss and create a SAP Plan to help address those needs. In doing such, students are more likely to succeed academically and to continue to progress towards completion of their degree.

How do I check my grades?

Students can check their grades by signing on to AugNet Services and referring to the “Transcript (Grades)” tab under “Records and Registration”.

Can I be on SAP for both my cumulative GPA and cumulative completion rate?

Yes.  You can be on SAP if either (or both) your cumulative GPA or cumulative completion rate fall below the standards.  Work with your Academic Advisor to understand these standards.

How could the credit completion rate requirement impact my choice to withdraw from a course or to change to a pass/no pass grading structure?

Students who are on SAP Warning or Probation should work closely with their Academic Advisor to monitor course progress and make appropriate changes to their course load with these considerations in mind.  Students should discuss any withdraw or pass/no pass considerations with these individuals, before making any changes, while keeping in mind the University’s withdrawal policy and deadlines.

Will my financial aid be affected by being on SAP Probation? What must I do now to ensure my financial aid is in place, and I am fulfilling my requirements?

Students should “Track their Financial Aid” through the Augnet Service’s Records and Registration Portal to review any documents that may be necessary to receive financial aid.

Important note: Students who are on SAP Probation should submit their Plan of Assistance, as soon as possible, to avoid any finance charges on your balance owed. Your financial aid cannot disburse until your SAP Plan has been completed and submitted!

Why do I have a SAP Probation hold? When will it be removed?

Students who are on SAP Probation receive a SAP Probation hold. This hold prevents you from registering for classes until it is removed. The hold ensures you:

  • speak with your Academic Advisor;
  • are monitoring your progress;
  • use available resources shown to support academic progress; and
  • complete all SAP requirements as defined above.

This hold will be removed once you have completed your requirements and have demonstrated you are making satisfactory academic progress through required course progress reports.

What if it is before the start of the semester and I need to make registration changes?

Students should contact their academic advisor to discuss having their SAP hold temporarily removed to allow for registration changes/needs.  Please plan ahead. Students who are on SAP should have course needs addressed and in place before the last day to register

Who is my Academic Advisor?

An Academic Advisor is a adviser from the Academic Advising or TRiO/Student Support Services. (Rochester students will meet with the Rochester staff advisor.) These individuals are trained to help:

  • Identify student strengths and potential barriers;
  • Teach and model academic and life strategies;
  • Assist in defining student academic goals;
  • Problem solve potential concerns;
  • Monitor progress and adjust needs/advise accordingly, and
  • Determine and provide appropriate referrals.  

When should I contact my Academic Advisor?

As soon as possible. Students should contact the Academic Advising Office at 612-330-1025 or with questions regarding their Academic Advisor.

What is an academic course progress report?

An academic course progress report is feedback from the professor indicating a student’s progress in a course. Approved reports include:

  • An email from the professor;
  • Documentation from a progress reporting system available through the University (e.g. Moodle, feedback).

What if my professor does not respond to my request for academic course progress?

Students are encouraged to use email to document their communication with their professor and to demonstrate their effort.

When will my academic status be reviewed so I can be removed from SAP Probation?

At the end of the next semester attempted, once final grades have been posted, the Registrar will conduct another review.  Students meeting cumulative standards will be removed from SAP Warning/Probation.  

If cumulative standards are not met, the student’s term GPA and credit completion rate will be evaluated. Students earning a term minimum of a 2.00 term GPA and 66.67% term credit completion rate and completing all other requirements as outlined above will remain on Probation. If cumulative and term standards are not met, students will be Suspended. For a complete list of standards, see the Undergraduate Catalog.

What if I left the University on SAP and want to readmit?

Students who left the University on SAP Probation or Suspension can review our Readmission Policy in the Undergraduate Catalog. The Application for Readmission can be found at