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SAP Policy

Satisfactory Academic Progress Policy

Requirements

Federal regulations require that all higher education institutions establish and implement a policy to measure whether students[1] receiving financial aid[2] are making satisfactory academic progress toward the completion of a degree. The purpose of this policy is to make sure that students who receive financial aid are using this money wisely. It is meant to curtail the use of financial aid by students who fail to successfully complete their course work. Failure to meet the following standards makes a student ineligible for all institutional, federal, and state financial aid.

Satisfactory Academic Progress will be evaluated at the end of each enrollment term (fall, spring, and summer) regardless of whether the student received Title IV aid during that semester.

Standards of Satisfactory Academic Progress

Undergraduate Students

Requirements:
At the end of each fall, spring, and summer semester, the university will review the academic progress of all undergraduate students registered for that semester.

In order to remain in good academic and financial aid standing, you are (1) required to maintain an overall Augsburg GPA of 2.00 and complete at least 66.67% of the credits you have attempted (i.e. registered for) or (2) required to complete and follow a SAP plan (if you are on probation). SAP assistance, plan requirements, and deadlines can be found here: https://www.augsburg.edu/advising/majors/probation-advising/.

Minimum Credits Completed

Students must earn a cumulative 66.67% of the credits attempted based on the entire academic record. A completed credit is any credit with a grade of A-D- or P. Credits earned and completed will include accepted transfer credits as defined by the Registrar’s Office.Grades of “W (Withdrawn)”, “I (Incomplete)”, “X (Extension)”, “F”, “FN (Failed for Non-Attendance)”, and “N (Not Passing)” are counted towards the cumulative attempted credits. The credits associated with grades that have not been
submitted when SAP is run will count against completion rate.

Repeat Courses and remedial courses are not counted towards the cumulative attempted credits.

Graduate Students

Students must earn a cumulative 67% of the credits attempted based on the entire academic record. A completed credit has a grade of 4.0 – 2.0 or P. Credits earned and completed will include accepted cumulative transfer credits as defined by the Registrar’s Office. Unsatisfactory grades “W (withdrawn),” “I (Incomplete),” “F (Zero),” and “N (Not Passing)” are counted towards the cumulative attempted credits. Repeat Courses and remedial courses are not counted towards the cumulative attempted credits. For incomplete grades that are not completed by the specified date of the following academic semester, the grade for the course becomes F.

Maximum Time Frame

Undergraduate Students

To demonstrate academic progress, undergraduate students must complete their degree objective within 150% of the length of the program. In the CORE Curriculum, a student needs a minimum of 128 credits to graduate with a bachelor degree. For those under the CORE Curriculum, they may not exceed attempting 196 credits. For students under the Perspectives and Skills Curriculum, a student cannot exceed attempting 208 credits.

A student who reaches the 150% maximum time frame to complete their degree due to a change in major will need to notify the Student Financial Services Office in order to continue to receive financial aid.

Graduate Students

To demonstrate academic progress, graduate students must complete their degree objective within 150% of the length of the program (varies per program).

Change of Major or Adding Second Degree

Students are allowed to make changes in their course of study and major for purposes of this policy; however, all changes will count in a student’s SAP calculation. Change of major can result in a possible overage of attempted credit hours, which would impact the maximum time frame component. Second degree students are required to complete their second degree within the maximum 150% of the hours required for the second degree.

Credit Completion Rate Calculation
Attempted credits: Includes transferred credits and unsatisfactory grades (W, X, I, F, FN, N, IP).
Remedial and repeated courses do not count as attempted credits, so should be subtracted from the total number of attempted credits.

Earned credits: Transferred credits and satisfactory Augsburg grades (A – D-, P).
Divide earned credits by attempted credits (do not round numbers up or down)
Example: 19 earned credits / 27 attempted credits = .7037 or 70.37%
Example: 17 earned credits / 27 attempted credits = .6296 or 62.96%

Financial Probation

Students who do not meet cumulative standards (cumulative GPA or cumulative credit completion rate) will be placed on Probation. Notation of “Academic Probation” for the semester will be placed on the permanent transcript. Students are required to complete and follow a SAP plan of assistance (www.augsburg.edu/acskills).

Students on Probation will have their registration limited to 16 credits. Students may appeal this restriction through a petition to the Student Standing Committee.

At the end of the next semester attempted, students meeting cumulative standards (both cumulative GPA and cumulative completion rate) will be removed from Probation.

If cumulative standards are not met, the student’s semester term GPA and semester term completion rate will be evaluated. Students earning a minimum of a 2.00 term GPA and 66.67% term completion rate and completing all other Probation requirement (www.augsburg.edu/advising/majors/probation-advising/) will continue to be on Probation. Notation of “Academic Probation” for the semester will be placed on the permanent transcript. Students are required to complete and follow a SAP plan of assistance (www.augsburg.edu/advising/majors/probation-advising/). Students’ eligibility for financial aid may be impacted if they do not follow through with SAP requirements.

Students on Probation who voluntarily withdraw from Augsburg may apply for readmission. At that time, the Student Standing Committee will review their application for readmission.

If cumulative and term standards are not met, students will be Suspended.

For more information about Probation requirements, visit www.augsburg.edu/advising/majors/probation-advising/.

Financial Aid Suspension

A student who fails to meet either the minimum GPA requirement and/or minimum credits attempted while on Financial Aid Probation will be placed on Financial Aid Suspension. A student on Financial Aid Suspension is ineligible to receive any form of financial aid. A student on Financial Aid Suspension may submit an appeal to reinstate their financial aid. Financial Aid Suspension will conclude when the student meets SAP standards, or successfully appeals.

Financial Aid will be suspended when a student placed on Financial Aid Suspension does not meet SAP standards. Because grades may not be available before the beginning of the next scheduled term, it is possible that financial aid may be disbursed to a student before the review can be conducted. In the event that a student is found to be ineligible for the financial aid that has been disbursed due to a failure to meet one of the Standards, the aid that was disbursed will be canceled, and returned to the appropriate program(s).

Augsburg University reserves the right to intervene with students who earn less than a 2.00 term GPA and/or less than 66.67% term completion rate in a semester but are otherwise meeting cumulative standards. Students who earn less than a 1.00 GPA during their first term at Augsburg will be suspended.

Right to Appeal

Suspension Students on Probation who do not meet cumulative and term standards will be suspended from the University. Students may appeal their Suspension to the Student Standing Committee. The appeal must be submitted within 7 days of notification of unsatisfactory status or by the due date given on the appeal letter. The SAP Appeal Form must be completely filled out, along with any additional documents required by the Committee. The appeal should state reasons why the student failed to meet SAP standards, and what changed for the student that will allow the student to demonstrate progress towards meeting SAP standards. The Committee decision is final. Instructions for appeals are included in the Letter of Suspension. Students who have been suspended may apply for readmission after one full academic year (including fall, spring, and summer semesters). At that time, the Student Standing Committee will review the application for readmission.

If a student’s appeal is approved they will be placed on Financial Aid Probation. If a student’s appeal is denied they will remain on Financial Aid Suspension and will remain ineligible for financial aid

 

[1] Include all degree seeking students in both the Undergraduate Day and Augsburg for Adults, and all Graduate programs.

[2] Financial Aid is defined as: Augsburg Institutional Aid, Federal Title IV funding, and Minnesota State Financial Aid programs.