VIEWING YOUR PROGRESS TOWARD GRADUATION
Students can view their completed graduation requirements and their remaining graduation requirements by running their degree audit. The audit lists the various course options for satisfying the remaining graduation requirements. See the Degree Audit page for more information and for links to the short training videos.
graduate students: graduation Checklist
Advising and planning for graduation occur throughout a student’s time in their graduate program.
Graduate students planning to complete degree requirements by the end of summer should fill out the Graduate-Level Intent to Graduate Form by March. Graduate students planning to complete degree requirements at the end of December should fill out the Graduate-Level Intent to Graduate Form by late November. Graduate students who finish their degree at the end of December will be eligible to participate in the commencement ceremony in May of the following year.
Please direct any questions to your grad program coordinator.
If any of the following information changes, notify graduation@augsburg.edu immediately.
- Name to be printed on your diploma
- Mailing address (You can also update your address in Records & Registration.)
- Commencement ceremony year (Your name can only be printed in one commencement bulletin.)
- Planned grad term
Skip the next Graduation Checklist section, which only apply to undergraduate students. Resume your reading in the “Participate in Commencement” section.
undergraduate students: Graduation Checklist
Advising and planning for graduation occur throughout a student’s program.
1. Submit Intent to Graduate (ITG) Form
Begin the graduation application process up to one year (12 months) prior to the completion of your final graduation requirement. If you are interested in participating in the commencement ceremony, you must submit the Intent to Graduate (ITG) Form no later than March 1. If you wish to receive all communications regarding the commencement ceremony, you should submit the form by December 1.
Complete an Undergraduate Intent to Graduate Form.
2. Follow up on Emails from the Registrar’s Office Graduation Team
Your submitted Intent to Graduate Form will be reviewed by the Registrar’s Office. If the form is incomplete, the Registrar’s Office will follow up with you. Please resolve the issue and/or respond to the email as soon as possible to prevent further delays in the approval and processing of your Form. Once the Registrar’s Office has approved your form, your Intent to Graduate will be posted to your Augnet account under Records and Registration, and you will receive an automated email letting you know that it has been approved and processed.
3. Reference Your ITG Form and Degree Audit When Registering for Classes
To see your approved Intent to Graduate (ITG) Form, go to Records and Registration, click on “Intent to Graduate” under the Degree Progress header, and click on the “Intent to Graduate” url.
Reference your degree audit and Page 2 of your ITG Form when registering for classes. If you need to revise your plan, make sure you are working with an advisor. If you need to take a different course than is listed on page 2, make sure that the course is an option on your degree audit for the unmet sub-requirement. If the course is not listed, contact your faculty mentor to seek a substitution approval. If your mentor approves the substitution, remind your mentor to notify graduation@augsburg.edu of the approval right away so that your degree audit will reflect the approved substitution within a day or two.
After registering for classes, check your degree audit to to make sure that all of your courses are fulfilling the sub-requirements you had intended them to fulfill. If you have any concerns about where the courses are appearing on your degree audit, contact your faculty mentor. The faculty mentor may need to consider a course substitution, or you may need to register for a different course. If your faculty mentor approves a substitution, remind your mentor to send an email to graduation@augsburg.edu about the approval right away so that your degree audit will reflect the approved substitution within a day or two.
4. Monitor Degree Progress and Send Notification of Plan Changes
Regularly review your progress toward meeting graduation requirements by looking at your current Degree Audit under the Degree Progress header in Records & Registration.
Occasionally verify your information in Records & Registration under “Student Info/Contacts.”
- Is your name correct? If not, submit the Name/Demographic/Address Change Form with documentation.
- Are your major(s) and minor(s) correct? To drop a major or minor, send an email to graduation@augsburg.edu. To add a major or minor, fill out a new Undergraduate Intent to Graduate Form.
- Is your mailing address correct so that you will receive your diploma?
- Is your permanent email address and cell phone number correct so that you will receive commencement information and a digital diploma? Submit any changes through Records & Registration or the Name/Demographic/Address Change Form.
Periodically review the first page of your form. If any of the information below is incorrect or has changed, notify graduation@augsburg.edu as soon as possible to prevent delays to your graduation. If you are making changes that do not have a significant impact on your completion plans (taking a course in Fall instead of Spring, changing from one elective option to another listed option), you do not need to notify the Registrar’s Office. When in doubt, send an email.
- Name to be Printed on Diploma
- Degree(s), major(s), and minor(s). To drop a major or minor, send an email to graduation@augsburg.edu. To add a major or minor, fill out a new Undergraduate Intent to Graduate Form.
- Planned Grad Term. Are you on track for completing the remaining requirements by the Planned Grad Term indicated?
- Commencement Ceremony Year. Note that you can participate in a ceremony as long as you are within 12 credits/3 requirements of completing your degree and the degree will be earned by the end of the following Fall semester (December). Please also note that your name can only be listed with one graduating class (e.g. Class of 2025) per degree. If you want your name to be listed with the next year’s graduates instead, request to be deferred to the next ceremony year no later than the day before the commencement ceremony.
- Additional course substitutions, waivers, or exceptions. Your faculty advisor must send an email to graduation@augsburg.edu approving any new substitutions, waivers, or exceptions.
- Additional transfer/exam coursework. If you are planning to complete additional courses by transfer or exam, notify the Registrar’s Office of the details (e.g. course code, semester, transfer institution, exam name). Be aware of the senior residency requirement. (To read the details of this requirement, perform a search on “Senior Residence Requirement” in the current Undergraduate Catalog.)
Commencement
Commencement is a ceremony for students to celebrate their academic achievement with friends and family. Participation is optional. Commencement happens either after a student has graduated or before a student has graduated. No one actually graduates during the ceremony. See the definition of graduation in the next section.
Commencement is held at the end of each Spring semester. Information about this year’s ceremony (timing, location, etc) will be updated on our commencement website as details about the ceremony become available.
Only students with an approved Intent to Graduate Form on file in the Registrar’s Office are eligible for commencement. Students are eligible for one commencement ceremony per degree. To defer from the requested ceremony to the next year’s ceremony, a student must send an email to graduation@augsburg.edu prior to the requested ceremony.
Eligible undergraduate students are those who will either be 1) graduated by late May or 2) be within 12 credits (3 requirements) of completing their degree by mid-May, with realistic plans for a summer or fall graduation. Eligible graduate students are those who will be graduated no later than mid-September.
graduation (Degree conferral), Diplomas, and Transcripts
Once grades are submitted, we will review your record for graduation. Graduation (degree conferral) is what happens when you have completed all requirements and receive your degree.
If all graduation requirements have been met, we will confer your degree and change your status to “Graduated.” You will receive an email notification of your graduation the next morning. If you are ordering transcripts to demonstrate degree completion, please wait until you receive this notification to prevent needing to order and pay for the final transcript a second time.
The degree date printed on your diploma and transcript will be whichever degree date of twelve is closest to the completion of your final requirements. Augsburg has one degree date per month.
Diplomas are mailed out to everyone having a status of “Graduated”. You will first receive an email and a text from Parchment with instructions for accessing your digital diploma. Parchment will then mail a paper diploma within 3-4 weeks.
Please make sure your mailing address is correct in Records & Registration so that you will receive your diploma in a timely manner.
Also make sure that all financial obligations and exit loan counseling requirements have been met.
Stay an Auggie!
As a graduate of Augsburg University you will receive invitations to alumni events, the Augsburg NOW, and a monthly e-Newsletter to keep you informed of events at the University and updates on former classmates. To ensure you receive these things, please keep your contact information up-to-date. To update your contact information or submit your news, visit the Alumni Office or email alumni@augsburg.edu.